What’s a Change Order and Why It’s Not Always a Bad Thing

When most homeowners hear the term “change order,” it tends to trigger some level of anxiety. Maybe you’ve watched too many renovation reality shows or had a past experience where change orders drove up the budget. We get it, no one likes unexpected costs.

But here’s the thing: not all change orders are bad. In fact, at Oakhaven Properties, we view change orders as an essential tool for delivering high-quality, customized renovations. When managed properly, change orders offer flexibility, transparency, and a way to get exactly what you want out of your project.

Let’s take a deeper dive into what a change order actually is, why it happens, and how it can actually be a good thing, yes, really.

What Is a Change Order?

A change order is a formal document used in construction and renovation projects that modifies the original scope of work. It typically includes:

• A description of the new or revised work

• The impact on cost (increase or decrease)

• The impact on the project timeline

• The reason for the change

• Approval from both contractor and client

Change orders can involve big things, like moving a wall or adding a bathroom, or small things, like upgrading a light fixture or changing the tile pattern.

Why Do Change Orders Happen?

There are several legitimate and even beneficial reasons for a change order. Here are the most common:

1. Unforeseen Site Conditions

Demo reveals something unexpected behind the walls (like knob-and-tube wiring, mold, or structural deficiencies) that wasn’t visible during the initial inspection.

2. Client-Initiated Changes

You change your mind on finishes, want to upgrade materials, or decide to reconfigure part of the layout. This is probably the most common reason for change orders.

3. Design Evolution

Sometimes during construction, it becomes clear that a design decision that worked on paper doesn’t feel quite right in real life. A change order allows for adjustments that make the final result more functional or beautiful.

4. Permit or Code Requirements

Occasionally, building inspectors require modifications for compliance or updated code interpretations.

5. Availability Issues

Maybe a tile you selected has been discontinued, or a specific product has a 12-week lead time. You may need to substitute or change the course.

Why a Change Order Isn't Always a Bad Thing

Here’s where we want to challenge the negative reputation change orders sometimes get. At Oakhaven Properties, we believe that the ability to issue and manage change orders properly is a sign of professionalism, not poor planning.

1. It Lets You Improve the Outcome

Most homeowners only renovate once or twice in their lifetime. It's normal for your preferences or ideas to evolve as the space begins to take shape. A change order is your opportunity to pivot and refine the result without derailing the whole project.

2. It Protects Everyone

Change orders create a clear paper trail. That protects you, the homeowner, from misunderstandings and protects us, the contractor, from working outside of scope without proper compensation or approval. It’s a win-win.

3. It Prevents Bigger Problems Later

Sometimes a small change today can prevent a major issue down the road. For instance, adding a change order for waterproofing after discovering signs of moisture is a smart move that saves future headaches.

4. It Can Add Value

Upgrading materials, optimizing layouts, or adding features you’ll use daily (like under-cabinet lighting or a pantry cabinet) can boost the functionality and resale value of your home.

5. It Reflects the Reality of Custom Work

No two homes, or homeowners, are alike. Change orders are a natural part of making sure the final product reflects your specific tastes and needs.

How We Manage Change Orders

At Oakhaven Properties, we serve Langley, BC and the surrounding Fraser Valley, and we pride ourselves on making change orders as smooth and transparent as possible.

1. Open Communication from the Start

We talk about change orders right from the beginning of the project. We explain how they work, what might trigger them, and how they’ll be documented and approved.

2. Budgeting for the Unknown

In our project proposals, we often recommend setting aside a small contingency budget, usually 10-15%, to account for unexpected conditions or desired upgrades.

3. Clear Documentation

Every change order is written, itemized, and shared for approval before work proceeds. No surprises. No misunderstandings.

4. Fast Response

We’re committed to addressing change orders promptly so they don’t stall your timeline. We work with our trades and suppliers to integrate changes with minimal disruption.

Tips for Homeowners Dealing with Change Orders

• Ask Questions: If you’re unsure why a change is needed, ask! A reputable contractor will explain clearly.

• Be Decisive: If you initiate a change, make choices quickly to keep the project on track.

• Track Your Budget: Use a shared spreadsheet or project management tool to track changes and their cost implications.

• Trust the Process: A good contractor isn’t issuing change orders for fun. If they bring something to your attention, it’s because it matters.

Real-Life Example: Change Order Saves the Day

During a full basement renovation in Langley, our team at Oakhaven Properties opened up a wall to find old galvanized plumbing with signs of corrosion. The original scope didn’t include replacing those pipes. We issued a change order, and the homeowners agreed that addressing it then was far better than risking a major leak down the road.

The result? A healthier, more efficient plumbing system and one very relieved homeowner who avoided future water damage.

Final Thoughts: Embrace the Unexpected

Change orders aren’t about poor planning, they’re about being flexible, adaptable, and committed to quality.

The truth is, construction is a dynamic process. Things change. Surprises happen. Tastes evolve. A well-managed change order ensures your project can shift without chaos, and still deliver exactly what you want.

So, the next time you hear the phrase “change order,” don’t panic. Instead, take a breath and remember: it’s not a problem, it’s an opportunity.

At Oakhaven Properties, we’re proud to offer thoughtful, transparent construction management across Langley, BC, and beyond. And if a change order is what it takes to get your renovation just right, we’re ready to make it happen, together.